Agenda City of Vernon Regular City Council Meeting Tuesday, March 18, 2025, 9:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue, Vernon, California
Judith Merlo, Mayor Melissa Ybarra, Mayor Pro Tem Leticia Lopez, Council Member Jesus Rivera, Council Member Crystal Larios, Council Member |
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The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings. You may address the Council in the Council Chambers, via mail or email to [email protected], include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting). |
CALL TO ORDER |
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FLAG SALUTE |
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ROLL CALL |
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APPROVAL OF AGENDA |
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PRESENTATIONS |
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1. | Employee Service Pin Awards Recommendation: Recognize January and February 2025 Employee Service Pin Award recipients. |
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2. | Meeting Minutes Recommendation: Approve the March 4, 2025 Regular City Council Meeting Minutes. |
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3. | Claim Against the City Recommendation: Receive and file the claim submitted by Jodi Ichiyama. |
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4. | Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 146, for the period of February 2, 2025 through February 15, 2025, totaling $7,918,625.83 and consisting of ratification of electronic payments totaling $7,190,696.17 and ratification of the issuance of early checks totaling $727,929.66. |
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5. | Fire Department Activity Report Recommendation: Receive and file the January 2025 Fire Department Activity Report. |
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6. | Police Department Activity Report - January 2025 Recommendation: Receive and file the January 2025 Police Department Activity Report. |
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7. | Support Agreement Purchase Order with AT&T for VESTA 9-1-1 System Maintenance and Additional Funds for AT&T Network Services Recommendation: A. Approve and authorize issuance of a Purchase Order to AT&T for an amount not-to-exceed $44,020.67, for a one-year term extension of the Support Agreement for the VESTA 9-1-1 system from April 16, 2025 to April 15, 2026 and; B. Approve supplemental funds in the amount of $176,000 for Contract No. 20230186 with AT&T for anticipated invoice payments for various telecommunications and network services through the termination of the Contract on January 16, 2026. |
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8. | Managed Print Services with MRC Smart Technology Solutions and Xerox Recommendation: A. Approve and authorize the City Administrator to execute a Services Agreement with MRC Smart Technology Solutions, in substantially the same form as submitted, for a three-year term in an amount not-to-exceed $206,360 ($68,786.67 per year) for Managed Print Services (MPS) with an effective date of April 1, 2025; and B. Approve and authorize the City Administrator to execute a related Lease Agreement with Xerox, in substantially the same form as submitted, for a three-year term in an amount not-to- exceed $83,640 ($27,880 per year) for MPS with an effective date of April 1, 2025. |
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9. | Services Agreement with Keenan & Associates Recommendation: Approve and authorize the City Administrator to execute a Professional Services Agreement with Keenan & Associates, in substantially the same form as submitted, to provide Health Benefits Brokerage and Consulting Services, effective April 1, 2025, through March 31, 2028, for a total amount not-to-exceed $150,500, for a three-year term. |
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10. | 4419 Pacific Boulevard Plan Check and Inspection Fee Waiver Recommendation: A. Find that granting a fee waiver for building plan check and inspection for the construction of the first private housing in Vernon to be built in 40 years provides a substantial benefit to the public because it will start the implementation of Mixed-Use Zoning along Santa Fe Avenue; and B. Waive the Building Plan Check and Inspection fees for the construction of an apartment building at 4419 Pacific Boulevard. |
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11. | Amendment No. 3 to Services Agreement with Interwest Consulting Group, Inc., Contract No. CS-1442 Recommendation: Approve and authorize the City Administrator to execute Amendment No. 3 to the Services Agreement with lnterwest Consulting Group, Inc., in substantially the same form as submitted, for on-call building plan checks and inspection services provided for a total amount not-to-exceed $148,429.10 (increasing the total contract cost to $998,429.10). |
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NEW BUSINESS |
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12. | City Hall Plaza Design Recommendation: Receive presentation and provide feedback on the City Hall Plaza design presented by Architerra Design Group. |
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ORAL REPORTS |
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13. | City Administrator Reports on Activities and Other Announcements |
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14. | Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff |
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CLOSED SESSION |
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17. |
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CLOSED SESSION REPORT |
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Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020).
Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at [email protected] or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate. |